Payroll

Pay team members for completed work with product-based commissions.

Payroll pays your team a share of every job they shoot. Set a flat amount or a percentage on any product, and Fotello creates a payable task for the assigned team member each time that product is booked. Track what each member is owed and record what you've paid — all in one place.

Payroll is available to every Fotello account. Connect it yourself anytime, with no upgrade required.

Turn on Payroll

1

Open the Payroll app

In your dashboard, go to Apps. Under Apps by Fotello, click the Payroll app.

2

Connect it

Click Connect to turn Payroll on for your team. Once connected, Tasks and Pay Team appear in your left sidebar, and a commission field is added to your products.

Set a commission on a product

Choose which products pay a commission, and how much.

1. Go to Products and open a product — a service, an add-on, or a package.
2. On each pricing option, find Pay assigned member.
3. Choose a flat amount or a percentage of the product price, then enter the value.
4. Save the product.

You can set a different commission on each pricing option. Leave it blank on any option that shouldn't pay a commission.

Open the Settings tab of the Payroll app to see a summary of every product that pays a commission.

How tasks are created

Once a product pays a commission, Fotello creates a task automatically every time that product is booked:

• The task goes to the team member scheduled for the shoot.
• When several team members shoot the same job, the commission splits evenly between them.
• The task completes automatically once the listing is delivered, and is canceled if the order is canceled.

Tasks on a listing

Open any listing and select the Tasks tab to see the commissions tied to it. From here you can:

• Assign a task to a team member, or reassign it.
• Edit the amount on a task.
• Mark a task done when the work is complete, or reopen it.

Click + to add a task by hand — give it a name, pick the order, optionally assign a member, and enter a payout amount. Use this to pay for work that isn't tied to a commissioned product.

Track every task

Select Tasks in the left sidebar to see every commission in one list.

• Owners and admins see all tasks across the team, with an Assignee column.
• Photographers see only the tasks assigned to them.

Each row shows the listing, date, status, and amount. The heading totals what's currently unpaid and paid to date.

Task statuses

• Unassigned — waiting for a team member.
• Pending — assigned, work not yet finished.
• Done — work complete and ready to pay.
• Paid — you've recorded the payout.
• Canceled — the order or product was removed.

Pay your team

When work is done, use Pay Team in the left sidebar to record what you've paid.

1

Find what is owed

The page opens with everything ready to pay. Currently owed at the top is the total across your team. Use the status, team member, and date range filters to narrow the list.

2

Select the tasks you paid

Tick the Done tasks you've paid. Only tasks that are done can be selected.

3

Mark them paid

Click Mark paid, then confirm the amount and who you paid. This records the payout in Fotello — you make the payment itself however you already pay your team.

Recording a payout can't be undone. Once marked paid, a task moves to the Paid status and drops out of what's owed.

Pause Payroll

Use the Disconnect button at the top of the Payroll app to pause it. Tasks and Pay Team are hidden for your whole team, but your commission rules and existing tasks are kept — everything comes back when you reconnect.