> For the complete documentation index, see [llms.txt](https://uni.fotello.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://uni.fotello.co/teams/roles-and-permissions.md). # Roles & Permissions Every account has one Owner. Owners can add Admins and Photographers. ### At a glance * **Owner** — Full access to all team resources, billing, and account administration. * **Admin** — Nearly full operations access. Some creation is limited to their own resources. * **Photographer** — Access to their own work and assigned shoots. No financial or business administration access. ### Permission scopes Permissions use these scopes: * **Any** — All team resources. * **Owned** — Resources the team member created. * **Assigned** — Listings and schedule items assigned to the team member. ### Quick permission matrix | Action | Owner | Admin | Photographer | | --------------------------------------------------------------------- | ----- | ------------- | ------------------------ | | View and edit team listings, photos, videos, and variants | Any | Any | Owned | | Create listings, uploads, enhances, assets, masks, audio, and presets | Any | Owned | Owned | | Create videos | Any | Owned | Assigned | | View videos | Any | Any | Owned | | View and edit orders | Any | Any | Owned | | View order prices | Any | Any | ✘ | | Create, view, and void invoices | ✔︎ | ✔︎ | ✘ | | Manage customers and customer teams | ✔︎ | ✔︎ | View customer teams only | | Manage the full schedule and team availability | ✔︎ | ✔︎ | ✘ | | View scheduled shoots | Any | Any | Assigned | | Manage own availability and home base | ✔︎ | ✔︎ | ✔︎ | | Manage business and storefront settings | ✔︎ | Most settings | ✘ | | Manage custom domains | ✔︎ | View only | View only | | Set up merchant accounts or payments | ✔︎ | ✘ | ✘ | | Change plan or billing subscription | ✔︎ | ✘ | ✘ | | Manage team members, roles, and security | ✔︎ | ✘ | ✘ | | Access referrals, storage settings, and API keys | ✔︎ | ✘ | ✘ | ### Listings and media #### Owner and Admin Owners and Admins can view and edit any team listing, photo, video, and variant. Admins create new listings, uploads, enhances, assets, masks, audio, and presets with an **Owned** scope. They can still view and edit those resources across the team. #### Photographer Photographers can create and work with listings, photos, enhances, and variants they own. They can create videos on listings assigned to them. They can view videos on listings they own. ### Orders and billing Owners and Admins can view all team orders and order prices. They can create and edit orders. They also have full invoice access, including creating, viewing, and voiding invoices. Photographers can access only their own orders. They cannot see prices. They do not have access to the **Invoices** hub. ### Customers and CRM Owners and Admins have full customer management access. This includes customer teams. Photographers do not have the **Customers** hub. They can view customer teams, but cannot edit them. ### Scheduling and availability Owners and Admins can view, create, and edit the full team schedule. They can manage team availability settings. Photographers can view schedule items for assigned shoots. They can manage their own availability and home base. Photographers cannot access the team **Service Area** or **Scheduling Settings** tabs. They can connect their own scheduling integrations from the **App Store**. ### Business and storefront setup #### Owner Owners can manage all business and storefront settings: * Business details, branding, website, and custom domains. * Products, coupons, order forms, and intake questions. * Merchant fees, payments, Stripe, emails, automations, and integrations. #### Admin Admins can manage business details, website settings, products, coupons, order forms, intake questions, fees, emails, and integrations. Admins can view custom domains, but cannot add, edit, or delete them. They cannot set up a merchant or payment account. #### Photographer Photographers can view company details and the custom domain. They cannot access products, coupons, order form administration, payments, emails, or general integrations. ### Owner-only account administration Only the Owner can: * Invite team members, resend invitations, change roles, suspend or restore members, and toggle serviceable status. * Change the plan or billing subscription. * Manage **Teams & Security** settings and API keys. * Access the referrals program and storage settings page. ### Choosing a role Choose **Owner** for the account holder. This role controls billing and the team. Choose **Admin** for an office or operations manager. Admins can run daily business operations, but cannot change the plan or manage team roles. Choose **Photographer** for field shooters. They work on their own shoots and assigned calendar items without financial or storefront access. ### Admin and Owner differences Admins match Owners for orders, invoices, customers, scheduling operations, and most Studio Manager settings. The main Admin restrictions are billing, team management, custom domains, referrals, and API keys. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://uni.fotello.co/teams/roles-and-permissions.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.